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✨UPDATED✨ Adding a Substitute Instructor
✨UPDATED✨ Adding a Substitute Instructor

Change the instructor for your classes

Victoria avatar
Written by Victoria
Updated this week

New Feature Alert! As of March 2025, you can now add a substitute instructor for multiple classes at once! Visit Schedule > Bulk Actions to make these changes! Details below.

When a regular instructor can't make it, having a smooth way to add a substitute keeps your schedule on track and your customers in the loop. Punchpass makes it easy to update your class instructor so everything keeps running without a hitch.

This guide will walk you through how to add a substitute instructor for one class, multiple classes, and making more permanent changes.

Who can use this feature?

This feature is accessible to admin-level users on all Punchpass plans.


Adding a Substitute Instructor for Individual Classes

Navigate to the class time you need a substitute teacher. On the class details provided on the left-hand side, you'll see the instructor listed. Press Add Substitute link to make the change.

Instructor highlighted

Select the substitute instructor from the list and click Save:

Pop-up box showing instructor selection

Here is how the substitute is listed on the admin-view of the schedule:

A class highlighted on the schedule

And on the public schedule:

A class showing the substitute highlighted

Substituting the Instructor for Multiple Classes

From the Punchpass navigation, click on Schedule > Bulk Actions.

The location of the Schedule > Bulk Actions in the navigation

Select the classes you want to change, and then click on the Action dropdown and select Add Substitute.

The action 'Add Substitute' is highlighted

Select the instructor who will be the substitute teacher for those classes and press Add Substitute For Selected Classes.

A pop-up window showing the options to change the instructor

The selected classes will now be listed with the new instructor!

Changing the Instructor for Recurring Classes

If you need to change an instructor permanently, click here!

Taking Attendance as a Substitute

If the instructor has an account, when they log into Punchpass, they'll see any classes they're listed as a substitute for on their schedule. They'll then take attendance as usual.

When an instructor doesn't have a user account, another administrator on the account will need to mark attendance for the class or you could consider turning on automated attendance if you frequently have guest instructors!

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