Managing a recurring class schedule in Punchpass is simple and flexible. Whether you're updating the details or transitioning between in-person and online classes, Punchpass makes it easy to make these adjustments. This guide will walk you through the steps to modify your recurring classes, ensuring your schedule stays up-to-date and in sync with your needs.
In this article we'll talk about how to edit a recurring class schedule, but you can also edit individual classes and edit a series of classes as well.
Who can use this feature?
Access to defining classes requires admin-level access in Punchpass.
How Do I Edit a Recurring Class?
To start, visit Manage > Classes, click on the class name, and press the Manage the Schedule button:
This opens the recurring class schedule. Click the Edit button to modify a specific class time.
Here's what you can change:
Change the Details: Edit the class time, instructor, the location (or the custom filter option you have selected for the class).
Change the End Date or Delete: Adjust or add an end date or delete the classtime
Designate the Class as Online or In-Person: Change a recurring class from in-person to online. Online classes are designated as such on the schedule.
Mark a Class as Free
How to Update the Recurring Class Details
Note: In this example, you'll see that Location is what we've set up as the demo custom filter. This might be called something else in your account if you've changed this filter to be for another purpose.
Here is where you can change the start time, class length, instructor, and location for a recurring class:
From the Edit Class Time page, click the Change Details button.
You can make the following updates to the recurring class and also set the date for when you want those changes to occur:
Managing the Locations or Custom Filter Options
You can create a new option for the location dropdown by navigating to Manage Settings, and selecting the Public Schedule section; scroll down to the bottom of the page and click the button Manage Filter.
Add the new location as an option and you'll be ready to update the recurring class.
How to Change the Recurring Class End Date or Delete the Class Time
If you want to add/edit the end the class time or delete it from your schedule, click here:
Then, you can pick an end date, with the option to remove reservations after that date. Or you can select to delete it with all future classtimes currently on your schedule.
How to Change a Recurring In-Person Class to Online (and Vice Versa)
Note: The label you'll see for the button in this section will depend on whether you've set up the class as an in-person or as an online class! All recurring classes are set up as in-person by default.
Punchpass allows you to change an in-person class into an online class and an online class back into an in-person class at any time.
If you're using the Zoom integration with Punchpass, you'll see a message to turn the online class on or off. The Zoom integration will automatically create the online class links for you. Learn more Setting Up Online Zoom Classes with Punchpass.
If you're using another service for your online classes, you'll see the option to enter that URL when turning the recurring class time into an online class. Learn more about
Creating Online Classes with Vimeo Livestream, Whereby, Google Meet, and More.
How to Change a Recurring Class to Free
You also have the option to turn all of the recurring classes into free classes or not!
Select the date you'd like to turn the class into a free class and press the button.
Important Note About Reservations
Punchpass will let you modify the start time of classes that have reservations. We show you which classes on your schedule will be affected, but we do NOT alert your customers about the change.
Notifying customers about the change in schedule
If you change a class it is wise to let your customers know as well. You can either go to the particular class instances to email customers, or go to Reports > Upcoming Reservations and use that report to select and email customers about a change.